Organization is key to a successful office move. Consider working with a Move Consultant who can help plan and oversee the process, from initial planning through to resolving any outstanding issues after the move. A Move Consultant can provide as much or as little support as your business needs.
Start planning early to identify and address the many potential challenges that can affect an office move. An experienced Move Consultant can help organize the process. It’s also helpful to involve your office moving company during the early planning stages to establish an estimated budget and develop strategies for a smooth relocation.
Certain hazardous materials require specialized training and certification to transport. Photocopiers and other leased equipment may also need to be moved by the original vendor. An experienced office moving company can help identify these requirements, recommend appropriate contractors and, in some cases, coordinate their involvement as part of the moving process.
DLO primarily serves businesses throughout Greater Vancouver and the Lower Mainland, with service extending from Whistler to Chilliwack, including Burnaby, Surrey, Langley, Mission, Abbotsford, Hope, Coquitlam, Port Coquitlam, Port Moody, Richmond, White Rock, New Westminster, North Vancouver, and Squamish. Longer-distance office moves to destinations such as Kamloops and Victoria may also be accommodated.
Yes. DLO can accommodate longer-distance office moves within British Columbia, including destinations such as Kamloops and Victoria. Most DLO clients are located in Greater Vancouver, with service available from Whistler to Chilliwack. DLO does not provide moving services outside British Columbia.
The time required for an office move depends on several factors, including:
• The distance between locations
• Whether office furniture is being moved
• The number of employees and workstations
• Whether additional services, such as computer disconnection and reconnection, are required
Following a site visit, DLO can provide an estimate of the time and cost involved in relocating your office, whether large or small.
Office moving costs depend on the number of employees, the amount of furniture and equipment being moved, and the scope of the relocation. As a general guideline for moves within Greater Vancouver:
Approximately $100 per person for computers and contents only, based on four boxes per person.
Up to $500 per person when moving furniture, chairs and contents, based on ten boxes per person.
These are general estimates, and actual costs will depend on the specific requirements of your office move.
Office movers specialize in business relocations, where minimizing downtime and maintaining business operations are key priorities. Unlike residential movers, professional office movers are experienced with commercial building requirements, including elevator and loading dock bookings, property management coordination and after-hours moves. They also understand the importance of maintaining organization and confidentiality when handling office files and can assist with furniture disassembly and reassembly, as well as IT equipment disconnection and reconnection.
Professional office movers bring experience in planning, organizing and completing business relocations while helping minimize disruption to daily operations. An established office moving company also carries appropriate insurance and understands the costs associated with business downtime. Working with experienced professionals can provide greater confidence that your move will be organized and completed as planned.
Start planning early and identify the key milestones of your office relocation. Consider forming an internal moving team with a representative from each department. These individuals can act as the main point of contact for their teams, helping coordinate decisions and communication.
Establishing a clear communication plan from the beginning helps keep everyone informed without involving too many people in every decision. You can also work with an experienced Move Consultant who specializes in planning office relocations and can help streamline the process.
With enough time and planning, much of your unwanted office furniture may be repurposed through resale or donation.
Although used office furniture often has limited resale value, finding someone to take it may reduce removal costs.
For older or damaged furniture, professional office furniture recycling services can assist with disassembly, removal and recycling of materials such as wood and metal. Consider arranging recycling or cleanup bins for paper, cardboard, plastics and old IT equipment. An office-wide cleanup before moving day can also help ensure you’re only relocating what your business actually needs.
Start by identifying everything that needs to be packed, including individual offices, workstations, meeting areas, copy rooms, lunchrooms, closets, filing areas and storage rooms. Encourage employees to begin packing their workspaces early, ideally up to two weeks before moving day, with boxes, labels and packing supplies provided in advance.
Use the numbering system from your new office floor plan to label items according to their destination. For shared spaces, consider packing or clearing one area each week. Additional packing support may be available through your office moving company. All items should be packed into moving boxes or plastic bins and clearly labelled. Larger items that cannot fit into boxes should be labelled directly.
It’s best to contact your office moving company as early as possible, particularly for larger or more complex relocations. Planning ahead allows time to coordinate building access, moving logistics, IT requirements and employee communications. An experienced office moving company can help establish a realistic timeline based on the size and scope of your move.
Yes, office moves can often be scheduled outside regular business hours to help minimize disruption to daily operations. Evening and weekend moves may also make it easier to coordinate building access and reduce downtime for employees. Availability and scheduling requirements should be discussed with your office moving company during the planning process.
The key to minimizing disruption is careful planning and coordination. Establishing a clear moving schedule, communicating with employees, organizing equipment and identifying critical business operations in advance can help reduce downtime. Working with experienced office movers and a move coordinator can help ensure the relocation is organized around your business’s operational needs.
Responsibility for disconnecting and reconnecting computers should be established during the planning process. Depending on the scope of the move, this may be handled by your internal IT team, an external IT provider or a qualified moving service. Coordinating these responsibilities in advance helps protect equipment and supports a smoother transition into the new workspace.
Building access is an important part of planning an office relocation, particularly in downtown Vancouver and multi-tenant commercial buildings. Elevator reservations, loading dock availability, parking restrictions and building management requirements should all be confirmed before moving day. An experienced office moving company or move coordinator can help identify these requirements and support you in coordinating the necessary logistics. Please note, office movers cannot book elevators or arrange building access directly. Because moving companies are not listed on your commercial lease, building management requires the tenant to make these reservations.
Yes, professional office moving services can extend beyond relocating to a new address. Businesses may also need assistance moving departments, rearranging workstations, reconfiguring furniture or preparing spaces for renovations. These services can help organizations adapt their existing workplace while minimizing disruption to employees and daily operations.