Moving offices can be daunting. There can be so many things to pack, keep safe, and stay on top of, all while maintaining regular business activities. If you’re feeling a bit overwhelmed Vancouver’s DLO Move Support Services is here to help! We’ve compiled a step-by-step how-to guide to help you ensure an organized and successful move into your new space.
First things first, review your current lease and office.
You’re going to want to make sure you’re actually in a place to move your office. Refamiliarize yourself with the terms of your lease. How much notice do you need to give your landlord? What are the consequences of leaving early? Knowing what steps you need to take now, before the actual move can save you time and money down the road.
You’re also going to want to do a quick check of your current office space. Find and document any damage that occurred during your time in the space and be conscious of any new damages that might occur during your office move. You may end up liable for any issues that arise.
Next, partner up with a commercial office moving service.
Finding the right office Move Coordinator can make a world of difference when it comes to moving your office. Move support coordinators can guide you through your office relocation and make sure that you are on top of everything that needs to get done. On top of that, many office moving companies are insured, which means that your high value work equipment will be covered in case of damage in the move.
Then, finalize important moving dates and plan out your new office space
You’ve selected your new office, furniture, signage, and equipment, now you’ll want to confirm your occupancy date, move date, and floor plan. Connect with your new building manager and let them know when you plan to move and ask for a floor plan so you can map out what you want your new space to look like. While you’re planning, make sure you consider any special services you may need for moving your equipment or for planning out your space. Do you want an Interior Designer to create your office space? Do you need long term storage for certain equipment while your office settles in? Connect with your commercial moving service and let them know your finalized dates, floorplans, and special requirements and see how they can help.
Throughout this whole process, keep your company’s internal communication open – this can help you avoid crucial moving mistakes. You want your employees to know what’s happening so that everyone is aware of their responsibilities during the moving process.
And last but not least, coordinate your office moving day
There are a couple of things you can do prior to your move to make the process go smoother. Take time before moving to label your new office with some sort of wayfinding system so that your employees and movers know exactly what should go where. Make sure each of your company’s departments has tailored packing instructions and give these instructions to them beforehand. Ensure that everyone knows how to navigate your wayfinding system in the new office and delegate team members to lead the move at both the current and new office locations. You want everyone to understand their role in the move and work together to help your move be as successful as possible.
Putting in the groundwork beforehand and partnering with a professional office moving company can go a long way when it comes to making sure your office move goes well.
Are you moving your Vancouver office? Check out our office move checklist and contact us today to see how we can assist you in your planning and moving process. Email email@example.com or phone 604-254-0135 with any questions.