Twinkling lights, festive decorations, maybe a Christmas tree (or two, or three) are all things that might be popping up around your office this holiday season. And why not enjoy a little seasonal cheer? But, for businesses planning on moving their offices in Vancouver during the holidays, the holiday joy may be overshadowed by the seemingly daunting task of packing up and moving your entire business. Here are a few challenges you may face this holiday season as you make your office move, plus a few ways you can overcome them to ensure a smooth transition into your new office space.
Challenge One: Maintaining Employee Morale During an Office Move
Tis the season! Your coworkers are probably looking forward to office parties and a break from their usual routine – and you might be afraid that the prospect of packing boxes instead of unpacking presents might put a damper on those spirits. Here are few ways you can keep the spirits high, while coordinating your move this season:
- Establish good lines of communication. If your employees know about the move well in advance and what their roles are in the process, it will help to mediate their expectations. Create a clear timeline of your move so that everyone can stay on track and get things done. Even better, make that timeline achievable before the holidays. Another good idea is to ensure everyone is looped in when it comes to new office updates, floor plans, and photos and videos. This will also help them feel involved and generate excitement about the new space and, in turn, the office move.
- Plan a festive send off for the office. For employees that have worked with the company for a while, the office might be a comfortable space for them. Why not plan a special send-off for the office that keeps the festive spirit high? This will keep the move in front of mind, but also celebrate it as a milestone for the company, keeping morale high.
- Make sure there’s a warm welcome for the new office. Just because you’ve moved, doesn’t mean you have to keep those holiday decorations packed away. Keep the seasonal joy going by asking employees to participate in making the new office a warm space. Redecorate the new office and maintain the holiday spirit.
Challenge Two: Communicating During your Office Move
Clear and consistent communication is crucial during any Vancouver office move, but it becomes even more challenging during the holiday season when employees may be taking time off. When communicating about the office move this season, try the following:
- Use lots of communication channels. Make a personal, in-office announcement, use email or slack, set up calendar invites, and set up team meetings to keep everyone up to date on the office move.
- Set up a designated point person. Whether that’s someone in the office that can be responsible for answering questions or addressing concerns, or hiring an Office Move Coordinator that can work closely with you to oversee all aspects of the planning, preparation, and the physical move. Having a designated person, especially someone with experience, can help to minimize disruption to your business operations and keep the festive spirits high.
Challenge Three: The Logistical Hurdles of an Office Move
Planning an office move during any part of the year is a challenge. When you add on holiday parties, holiday vacations, and external factors like weather conditions, there can be a lot of logistical hurdles that you have to overcome. When you hire a Vancouver office mover, the load of planning and preparing and even facilitating an office move can be passed on to someone with a lot of experience – ensuring that nothing gets overlooked. Here are a few other ways you can stay on top of your Vancouver office move:
- Plan your move well in advance. Make sure to consider any holiday closures or delays due to weather. This way you can plan what needs to be done before the holiday season hits and distractions arise.
- Create a detailed timeline and checklist. Ensure that every aspect of the move is accounted for. When you hire a Vancouver moving company, you can rest easy knowing that everything will be looked after – including furniture disposals, additional storage space, equipment rentals, and general organization.
- Keep an eye out on the weather. While the weather is outside of our control, it can make a huge difference on the day of your move. We recommend keeping a look at the weather forecast and planning in additional time between tasks in case of possible delays.
Moving your Vancouver Office during the holidays presents its own set of challenges – from keeping employee morale high to navigating the weather. If you’re on the lookout for an office moving company to assist you in your move, DLO Move Support Services Ltd. is Vancouver’s commercial moving company that provides services such as corporate office moving and coordination anywhere in the Lower Mainland, office furniture repurposing and recycling, as well as storage management. Call DLO Move Support at 604-254-0135 for all your office move needs.