Moving offices is one of the biggest transitions a business can face. Whether you’re expanding, downsizing, or relocating to better serve your clients, the process can affect everything from productivity and morale to your bottom line. And if you’re planning a move during the summer (peak moving season), there’s even more reason to approach it strategically.
At DLO Move Support Services, we’ve helped countless businesses execute seamless relocations. As one of the most trusted office moving companies Vancouver has to offer, we’ve seen what can go wrong and how to avoid it. Below are some of the most common mistakes businesses make when planning an office move, especially in the summer months.
Underestimating the Scope of the Move
Avoid it by: Starting early and developing a clear, detailed plan.
An office move involves far more than physically transporting furniture and equipment. There are schedules to manage, employees to coordinate, vendors to align, and IT systems to protect. Without a clear plan, it’s easy for small oversights to turn into costly delays.
That’s where a Move Coordinator comes in. A Move Coordinator from DLO Move Support Services acts as your single point of contact, overseeing every aspect of the relocation – from creating a strategic move plan and communicating with staff to coordinating service providers, and supervising the move day. With their support, no detail is overlooked, and your business stays productive and focused throughout the transition.
Not Hiring a Professional Office Moving Company
Avoid it by: Partnering with specialists in commercial relocations.
Not all movers are created equal. Residential movers or generalists may lack the equipment, experience, and understanding required for complex office relocations.
DLO Move Support Services brings commercial expertise to the table, offering full-service support tailored to your business. From strategic planning to safe handling of IT infrastructure, we make sure every aspect of your move is covered.
Overlooking Peak Season Booking Constraints
Avoid it by: Booking your moving company early.
Summer is a high-demand season for both residential and commercial moves in Vancouver. Availability for experienced movers fills up fast, and leaving it too late can force you to choose less qualified providers or delay your move altogether.
Planning well in advance with DLO Move Support Services ensures that your preferred dates are secured and your move stays on schedule.
Assuming Staff Availability During Summer
Avoid it by: Coordinating with internal teams ahead of time.
Summer is a popular time for vacations, which can make it difficult to coordinate key internal contacts and decision-makers during the move. If your IT lead or department manager is away, crucial details can get missed.
To avoid delays, assign clear backups for each role, share timelines well in advance and ensure that key staff are available, or that someone else is empowered to make decisions in their absence.
Not Accounting for Heat-Sensitive Equipment
Avoid it by: Preparing for the weather and packing accordingly.
While Vancouver summers are typically moderate, prolonged heat can still pose a risk to sensitive electronics like servers, laptops, and AV equipment. These items require careful packing and efficient transfer to maintain performance and avoid damage.
With DLO Move Support Services, all sensitive equipment is handled with care and transported using best practices to protect your assets.
Moving Items That Should Have Been Left Behind
Avoid it by: Taking time to declutter before the move.
There’s no sense in paying to move outdated tech, broken furniture, or unnecessary paper files. Yet this is one of the most common oversights we see.
Before your move, DLO Move Support Services can help you assess what’s worth relocating, and offer secure, eco-friendly options for recycling, donating, or disposing of what’s not. We also assist with repurposing office furniture, reducing waste and cost.
Trying to Do Everything In-House
Avoid it by: Working with a Move Coordinator.
Relying on internal staff to oversee your office move might seem like a cost-saving measure, but it often leads to missed details, delayed timelines, and lost productivity.
A Move Coordinator acts as your dedicated point of contact, overseeing all aspects of the move, from staff communication and vendor coordination to furniture installation and post-move support. With years of experience, they can quickly identify gaps, make proactive recommendations, and ensure your move is a success.
Bonus: Thinking You Have to Pack Everything Yourself
Avoid it by: Taking advantage of DLO Move Support Services’ zero-downtime “packless moves.”
Packing and unpacking can be one of the most time-consuming aspects of moving, but it doesn’t have to be. We offer packless moves that include packing and unpacking of contents, disconnection and reconnection of computers and equipment, and installation of furniture.
This service lets your team stay focused on business while we handle the logistics safely, efficiently, and with zero downtime.
Avoid the Pitfalls and Move with Confidence
Whether you’re planning an office move in the heart of summer or later in the year, avoiding these common mistakes can make all the difference. DLO Move Support Services brings experience, professionalism, and hands-on support to every stage of your relocation. With expert Move Coordinators, eco-friendly equipment, and a full range of services, we help Vancouver businesses move forward with confidence.
Looking for office moving services Vancouver businesses can trust? Contact us to start planning your smooth, efficient office relocation today.