A new year is often a fresh start, and for many Vancouver businesses planning an office move in 2026, it’s an opportunity to rethink how their workplace supports productivity. A relocation isn’t just a change of address. It’s a chance to build a space that aligns with how your team works today, reduces friction, and sets people up for a more focused and efficient year ahead.
With the right planning (and the right moving partner), your new office can become a space that genuinely helps your team do their best work. Here’s how to approach creating a productive, intentional workplace as you prepare for your 2026 move.
Understand How Your Team Works Today
A productive workspace starts with understanding the actual rhythms of your team. Before planning layouts or selecting furniture, it’s worth assessing how people use the space now, and what could be improved.
Many workplaces today juggle hybrid schedules, meaning not every workstation needs to be permanently assigned. Teams may rely on a mix of collaboration and heads-down work, which calls for well-balanced zones. Some departments may require more storage, while others benefit from quiet areas or easy access to shared tools.
During pre-move planning, our Move Coordinators help businesses map out their existing workflows, identify pain points, and determine what should change in the new space. This early clarity ensures the new layout supports how the team truly operates rather than replicating outdated patterns.
Design the Layout With Purpose
Layout is one of the biggest determinants of day-to-day productivity, and the time to plan it is before the move, not after. A well-designed floor plan helps teams stay focused, collaborate when needed, and avoid disruptions caused by poor placement or bottlenecks.
Thoughtful considerations might include:
- Ergonomic workstation setups
- Access to natural light
- Quiet zones for focused work
- Acoustic treatments to reduce noise
- Smooth traffic flow around shared areas
- Adaptable configurations that can evolve over time
DLO Move Support Services supports this process by installing and configuring workstations according to your finalized layout, ensuring everything is placed exactly where it should be. If your new workplace involves phased construction or furniture deliveries, we can coordinate those installations too, helping teams settle in quickly and comfortably.
Build Collaboration Spaces That Actually Support Collaboration
Collaboration is no longer limited to traditional boardrooms. Teams now rely on a mix of hybrid meetings, informal brainstorming, and flexible project spaces. The most productive workplaces are those with varied areas that match different kinds of collaboration.
This might include:
- Huddle rooms for small-group discussions
- Open areas with modular furniture
- Hybrid-ready meeting rooms with reliable AV setups
- Casual spaces designed for quick conversations or creative bursts
DLO Move Support Services helps businesses implement these spaces by coordinating with IT and AV vendors, managing the setup of collaborative furniture, and ensuring meeting rooms are functional on Day 1. When teams walk into the new office for the first time, they should be able to share ideas, not troubleshoot cables or hunt for adapters.
Declutter Before You Move, Not After
A fresh start is far more effective when it begins with a clean slate. Bringing outdated equipment, unnecessary furniture, or years of disorganized storage into your new workplace only makes the new space feel cluttered from day one.
Before the move, consider:
- Purging old files
- Donating or recycling unused furniture
- Retiring outdated tech
- Organizing departmental storage
- Digitizing documents where possible
DLO Move Support Services can help coordinate this process by managing packing, recycling, or secure shredding, and by transporting only what truly belongs in the new office. Our teams also handle secure file moves, ensuring sensitive materials remain protected throughout the process.
A thoughtful decluttering phase streamlines the move, making your new workplace feel more intentional and easier to maintain.
Focus on a Smooth Day-One Experience
Your new workplace should feel functional and ready the moment your team arrives. The first day in a new office sets the tone for productivity, and a disorganized or disrupted setup can create stress that can linger beyond move week.
A productive day-one experience includes:
- Fully assembled and tested workstations
- Connected computers and equipment
- Functioning meeting rooms and AV
- Organized storage and shared areas
- Properly installed and placed furniture
Our zero downtime “Packless Moves” support this exact goal. By managing the packing and unpacking of contents, disconnecting and reconnecting computers and equipment, and installing furniture, we ensure that your teams can walk in and get straight to work, instead of spending hours setting up.
Move Coordinators also manage sequencing and vendor timing, so everything comes together seamlessly. When the doors open to your new workplace, every detail should already be in place.
Build a Workplace That Works for You in 2026 and Beyond
A well-planned move sets the foundation for a productive year ahead. By aligning your space with how your team works, designing thoughtful layouts, decluttering early, and preparing for a smooth day-one experience, you give your employees a workplace that supports focus, collaboration, and comfort.
And with a coordinated move handled by a team that understands the details — from equipment installs to workflow mapping — you can start 2026 with clarity, efficiency, and a workspace built for success.
If your organization is preparing for a move in the coming year, DLO Move Support Services is here to help you make the transition seamless and strategic. Just give us a call at 604-254-0135 or reach out by email to get started.