Moving offices is not an easy task for someone who has no prior experience or does not have the proper support to successfully complete one. The best way you can get the help you need is for you to involve your employees from the very beginning. This will also make them feel more involved throughout the process and build upon the trust you already have established. Keeping that in mind, the sooner you notify your employees the sooner they can start preparing for the move.
Here’s some ways you can notify and engage your employees about your office move:
Schedule an in-person announcement
The most effective way you can announce that you are moving into a new office is by scheduling an in-person announcement that is attended by everyone. There are many ways you can plan for an announcement that gets your employees interested and excited about the move. For instance, you can organize a mini social with finger foods at your current office. That way they can enjoy themselves and socialize with each other after you present them with the official news. In that environment, your staff can immediately give you some of their thoughts and feedback as it is not too formal, but is still work related.
Be transparent about the office move
Depending on how long your current employees have been working at your company, the current office has probably become something they are comfortable with. Oftentimes, there is some hesitancy involved when you first announce an office move, so it is important to answer any questions to maintain transparency. Another good idea is to ensure everyone is looped in when it comes to new office updates, floor plans, and photos and videos. This will also help them feel involved and in turn are more likely to share your vision and feel more positive about the office move.
Create a clear timeline
Now that it’s time to prepare for the office move, having a clear timeline set up will help you and your employees stay on track to get things done. Once they have a better idea of what is expected from them, they can work on packing and consolidating their equipment and furniture whenever they find time to do so. If there is a lot of old and unusable furniture that no longer serves a purpose, you can set up a date that someone can drop by and help recycle the furniture. By setting mini deadlines like this, you will ensure everyone stays on task and is doing their fair share of the work to get the old office cleared out and ready for the move. You can also arrange check-ins that happen every week or two in which your staff can give you updates on their progress.
If you’re on the lookout for an office moving company, DLO Move Support Services Ltd. is Vancouver’s commercial moving company that provides services such as corporate office moving and coordination anywhere in the Lower Mainland, office furniture repurposing and recycling, as well as storage management. Call DLO Move Support at 604-254-0135 for all your office move needs.