Relocating your office is a significant undertaking, one that impacts operations, productivity, and your team. For businesses planning an office move in Vancouver this summer, a successful transition depends on careful planning, clear communication, and the right partners.
With high seasonal demand and the complexities of commercial logistics, it’s essential to stay ahead of schedule. This checklist, developed by the experts at DLO Move Support Services, outlines key steps to ensure your move is organized, efficient, and minimally disruptive to your business. Whether you’re moving a small team or an entire corporate headquarters, our Vancouver office movers team is here to help you plan with confidence.
1. Set Your Summer Move Timeline Early
Summer is one of the busiest times for office moving in Vancouver. Secure your preferred moving dates by booking as early as possible, ideally 6-8 weeks in advance. This window gives you time to consult with a Move Coordinator at DLO Move Support Services, evaluate your current office setup, and create a solid game plan that aligns with your operational needs.
2. Work with a DLO Move Coordinator to Build Your Plan
One of the smartest decisions you can make is partnering with a dedicated office Move Coordinator. This isn’t just another moving contact; it’s your single point of coordination and calm in what can otherwise be a chaotic process.
Our Move Coordinators oversee every detail of your relocation, including:
- Strategic planning and move timeline development
- Staff communication support
- Site assessments (current and new location)
- Vendor coordination (furniture installs, tech teams, and more)
- On-site supervision and post-move support
Whether you need full-service planning or just targeted support, DLO Move Support Services’ coordination team steps in where you need us most, ensuring no gaps, no missed details, and no last-minute surprises.
3. Conduct a Pre-Move Audit
Before you pack a single file folder, take stock of what you’re moving. A thorough audit helps you understand your office’s layout, furniture needs, and equipment priorities. This is also the perfect time to streamline – recycle old tech, donate unused furniture, and let go of anything that won’t serve your new space.
DLO Move Support Services offers furniture repurposing and recycling solutions to help you move smarter and more sustainably.
4. Communicate with Your Team
Keep your staff informed and engaged throughout the move process. Clear communication builds morale and reduces stress during change. Share key dates, responsibilities, and what to expect on moving day. Your Move Coordinator can also support internal communication efforts to make sure everyone’s aligned and prepared.
5. Book Experienced Office Movers Vancouver Can Trust
When it comes to office moving in Vancouver, not all movers are created equal. Commercial office moves require more than muscle – they demand precision, care, and experience.
DLO Move Support Services is a trusted name in corporate relocations across Metro Vancouver. Our team uses the right equipment, follows industry best practices, and understands how to protect your business assets during the move. With us, your furniture, files, and IT equipment are in safe hands.
6. Prepare Your New Space
Work with your new building’s management to secure move-in access. This might include booking elevators, loading docks, or arranging for parking permits. A walkthrough with your Move Coordinator ensures your space is ready before the first box arrives.
7. Don’t Forget Tech & IT Planning
Tech transitions can quickly derail a move if not planned properly. Include your IT team early to manage disconnects, reconnections, and equipment transportation. Need help with tech handling? DLO Move Support Services’ team is trained to move sensitive gear with care and efficiency.
8. Pack with Purpose, or Let Us Handle It!
Don’t waste time sourcing cardboard boxes. DLO Move Support Services offers eco-bins, bins, dollies, and carts to help you pack efficiently while reducing waste. Every item should be clearly labelled by department or employee to streamline the unpacking process.
Looking for a hands-free solution? Our zero-downtime “packless move” service is designed to minimize disruption. We handle the packing and unpacking of contents, disconnection and reconnection of computers and equipment, and full furniture installation so your team can remain focused and productive throughout the move.
9. Update Your Address & Notify Stakeholders
Make a checklist of everyone who needs to know about your move:
- CRA and financial institutions
- Vendors and service providers
- Google Business and your website
- Clients and mailing lists
Don’t forget to update signage, business cards, and email signatures, too.
10. Schedule a Final Walkthrough and Cleaning
Before you return the keys to your old space, do a final walkthrough to ensure nothing’s left behind. Many leases require the office to be professionally cleaned—book this in advance to avoid last-minute stress.
A well-planned office relocation can support business continuity, boost team morale, and set your organization up for success in its new space. With experienced guidance and proper coordination, the process doesn’t have to be stressful or disruptive.
DLO Move Support Services brings years of experience supporting complex, large-scale office moves across Metro Vancouver. From packing and logistics to on-site coordination and post-move support, our Vancouver office movers team ensures every detail is accounted for. Partnering with a dedicated Move Coordinator provides a single point of contact to oversee your move from start to finish, so nothing gets missed and your team stays focused on what matters.
Ready to get started? Contact DLO Move Support Services today to begin planning your seamless summer office move.