Relocating an office is a major undertaking any time of year, but if your move will land in December, January, or February, preparation becomes the key to success. It’s not too early to start your winter move planning in October! The days are already getting shorter, the holiday season is around the corner, and winter weather isn’t far away. The companies that have the smoothest, most successful winter moves are the ones that start planning in advance.
That’s why the planning phase is the single most important step of a successful winter relocation. When you take the time to prepare, you can:
- Reserve professional movers before peak dates fill up.
- Anticipate holiday scheduling challenges.
- Build in flexibility for unpredictable weather.
- Prepare your staff and vendors so nothing catches them off guard.
At DLO Move Support Services, we know from experience that the more thorough the plan, the simpler the move. Our Move Coordinators work with you weeks in advance, creating detailed schedules, coordinating vendors, and mapping out every stage. That way, when moving day arrives, every detail is accounted for and your business will stay on track.
Here’s your checklist for planning a winter office move, and how we ensure no step gets missed.
1. Secure Professional Movers Early
Planning ahead means securing your moving partner before the calendar fills up with year-end moves. Booking DLO Move Support Services early gives you the advantage of a dedicated Move Coordinator who will build your relocation timeline, communicate with staff, and keep every moving part aligned. The earlier you bring us in, the more we can anticipate challenges and prevent costly surprises.
2. Protect Floors and Entrances
Snow, slush, and salt can damage flooring and create safety hazards. By planning ahead, you don’t need to scramble for supplies; we’ll already have a protection plan in place. Our crews bring the right materials and lay them down before the move begins, safeguarding both your old and new spaces.
3. Plan Around Weather and Timing
Vancouver winters can be unpredictable. Planning ahead allows your Move Coordinator to schedule start times strategically, monitor forecasts, and build in contingency plans. With this foresight, your move stays on track with minimal disruption even if the weather shifts suddenly.
4. Keep Staff Informed and Supported
Employee stress often comes from uncertainty. Planning ahead ensures your staff aren’t left in the dark. We create communication materials, clear timelines, and staff guidelines well before move day so everyone knows what to expect. We’ll also help plan remote work options or staggered move-in schedules if needed, keeping morale high and productivity steady.
5. Safeguard IT and Electronics
Servers, computers, and phone systems can’t be treated like ordinary furniture. Cold weather and moisture add extra risk. When you book DLO Move Support Services early, we can work with your IT team to map out a step-by-step relocation plan, including proper packing, transport, and immediate setup in your new space. This advanced planning minimizes downtime and keeps your business connected.
6. Account for the Holiday Rush
The holiday season brings vendor closures, delayed deliveries, and staff vacations. Planning ahead with us means these challenges are built into the schedule well in advance. We’ll coordinate deliveries, furniture installations, and vendor availability so your move doesn’t get slowed down by December disruptions.
7. Make Safety a Priority
Safety isn’t something you want to improvise on move day. Planning early allows us to prepare safety measures in advance, like scheduling snow and ice management, arranging elevator access, and setting up protective mats and signage. With everything in place before the move begins, risks are reduced for both staff and movers.
Start the New Year Off Right
A winter move doesn’t have to be stressful if you plan ahead. With DLO Move Support Services by your side, every detail is mapped out weeks in advance and carefully executed on move day. From floor protection to IT setup, our Move Coordinators anticipate challenges before they happen, ensuring your business transition is seamless.
Ready to plan your winter office move? Contact us today to book a consultation with one of our Move Coordinators and start the new year in a space that works better for your business. Give us a call at 604-254-0135 or email us at go@dlo.ca to get started.