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Managing your Technology During an Office Move: How Vancouver Office Movers can Help

Moving to a new office can be intimidating (less so when hiring a professional Vancouver office moving company), but it’s also super exciting! It is a chance for growth and new opportunities. But, before you get to the new office, a few things need to be handled… including managing your technology safely and securely from point A to point B. As technology becomes more and more integral in our business practices, our IT infrastructure also becomes more and more important, so it’s imperative to have a plan in place to ensure a smooth technology migration process.

Transporting your important tech equipment may be one of the biggest challenges you face when moving offices. Afterall, you want your employees to be able to work once they arrive at the new location and you want to mitigate any downtime that your company may have during the move. Plus, your IT infrastructure might be made up of sensitive equipment and documents that require specialized handling to prevent damage and data loss. There are a few things that you can do to help make the process of moving your technology easier, such as hiring a professional Vancouver office mover, planning ahead, and preparing your equipment for the move. Here are a few of our tips for getting your tech ready for the move. 

Hire a Professional Moving Company

When it comes to moving your office, it’s best to hire a professional moving company. Why? because their experience in handling business equipment, such as technology, plays a crucial role in mitigating risks. They will be able to properly pack and transport all of your valuable equipment – the stuff that helps keep your company running – and transport it to your new office without causing any damage. On top of that, they will be able to help you set up your new office in a way that maximizes the new layout. Definitely consider hiring a professional Vancouver moving company and perhaps IT experts to help get your company back up and running seamlessly after a move.

Collaborate with Your Internal IT Team

Another key factor to successfully moving your tech is effective collaboration between the moving company and your internal IT team. Clear communication and coordination ensure that IT equipment is handled and transported according to specifications. The internal IT team’s involvement ensures a smooth transition and minimizes disruptions – in fact, it might be helpful to work with your IT team to plan ahead and prepare your equipment for the move.

Prepare Your IT Equipment for the Move

Checklist for Preparation

Before the move, it’s crucial to prepare IT equipment properly. This includes backing up data, labeling items for easy identification, and disconnecting equipment safely. Creating and following a checklist can be really helpful for keeping your move plans on track. Consider creating this checklist with your Vancouver office mover. Some office moving companies will provide you with an Office Move Coordinator, who is invaluable when it comes to planning and executing every step of your move, and will likely be able to give you a few good tips on what to include on your checklist. 

Here is a general timeline to help you with preparing your checklist for your move:

 3 Months Out

2 Months Out

1 Month Out

Moving Day

 Importance of Protective Packing Materials

Don’t underestimate the power of protective packing materials! When preparing your IT equipment for the move, make sure you have anti-static bags, bubble wrap, and foam padding to prevent damage to your technology from shocks and vibrations. Proper packing techniques will minimize the risk of equipment failure and data loss. If you’re working with a Vancouver office moving company, you’re in luck! A professional moving company will help keep your equipment safe by helping source packing materials and using proper packing techniques.

Ensuring Secure Transport and Accessibility of Your IT Systems

Back up your Data

Before even thinking about moving any equipment, it is important to back up all of your data. Back up all of your files, databases, and other important data onto an external hard drive or through a cloud-based backup service (or both). By backing up your data, you can ensure that no data is lost during the move and business can start up as usual once you make it to your new office.

Label your Equipment Properly

One of the best ways to not lose track of items while moving is to label each item with its contents and destination. That way, everyone will know exactly what is in each box and where it should go.

Keep Software and Serial Numbers Safe

You’re going to need your software in your new office. When you’re moving, pay special attention to any CDs, DVDs, or serial numbers associated with your software programs. This way, any software can easily be installed in your new equipment at the office.

Train your Employees 

Before you move, give your employees the rundown on how to access the new office space and IT systems. Communicating clear access protocols and procedures means that, when your employees show up for work in the new office, everything can keep running smoothly. Train your employees on any new equipment before the move. This will ensure that they are able to work efficiently and effectively in their new environment. 


We know that moving offices comes with a lot of balls to juggle – including finding a way to safely and securely manage your technology transportation and set up. With the careful pre-planning, preparation, and the help and expertise of professionals your business can have a smooth transition to your new space. Make sure your technology is properly taken care of during a move by backing up your data, labeling everything properly, disconnecting everything correctly, and setting up your wiring and internet service or cable providers ahead of time. Collaboration is the key to your move’s success, so don’t be afraid to seek out the help of your employees, IT team, or professional moving company – many hands make for light work!

Planning an office move? DLO Move Support Services Ltd. services all areas of Vancouver and the Lower Mainland, including West Vancouver, North Vancouver, Burnaby, Coquitlam, Port Coquitlam, Port Moody, Surrey, Langley and the Fraser Valley.

Call 604-254-0135 or contact us today to plan your office move!

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